We are looking for an obsessively detail-oriented, highly resourceful, financially savvy, culture-loving individual to be the Administrative Manager of The Museum of Art & History. You will work as the direct assistant to the Executive Director and manage the finances for the museum. You must be a proactive self-starter, extremely organized, and able to juggle multiple deadline-driven tasks simultaneously. You must also have accounting experience or high financial acuity. This is an opportunity to be involved with every aspect of a changing organization. If your career goal is to become the CFO or CEO of an arts or educational nonprofit, this is the perfect early career opportunity for you. This is a full-time position with benefits and a starting salary of $28,000-$32,000 depending on experience.
The Administrative Manager’s major responsibilities include:
- Enter and track all accounting transactions and accounts including booking of accounts payable and receivable, invoicing, daily cash transactions, fixed assets, inventory transactions, and subsidiary organizations
- Process payroll and coordinate yearly worker’s compensation audit
- Create monthly reports such as departmental spending reports, cash flows and forecasts, financial statements, endowment analysis
- Relentlessly research and implement systems to make the museum more effective from a business perspective
- Manage employee records, administer benefits programs, and field basic HR questions
- Oversee daily administrative tasks: ordering supplies, copying, faxing, mailing, maintaining office equipment
- Support the Executive Director in communication with donors and trustees, preparing meeting notes, and handling internal scheduling
- Lots of little projects across museum administration, fundraising, and programming
- Has a bachelor's degree and has had courses in accounting, finance, or business
- Has worked for 2 or more years in an accounting environment or has run a business
- Is a whiz with Quickbooks, Excel, and Google applications (Mail, Calendar, Docs)
- Is not afraid to monkey with the printer to make it work
- Writes beautifully and is a stickler for good spelling and grammar
- Has experience in a museum, retail, or other public-facing environment
- Is just as comfortable welcoming visitors as preparing a spreadsheet
- Loves working in a team and balancing lots of different tasks and priorities
- Knows how to handle confidential and sensitive information with professional discretion
- Has solid knowledge of the principles and practices of human resources
- Immediately responds to requests with, “Yes, I can help” even if it’s something you’ve never done before
To apply, please send a single PDF document to firstname.lastname@example.org that includes two items:
- A cover letter that addresses the unique skills you bring to the table, your long-term professional goals, your salary requirements, and your availability (2 pages maximum).
- A resume with at least one professional reference.
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